4th European Student Conference on Behaviour & Cognition Policies & Procedures

Each year, the European Student Conference on Behaviour & Cognition (ESC) brings together early-career MSc and PhD students to take part in, and contribute to, a stimulating academic dialogue relating to current topics of research in Animal Behaviour, Psychology, and Cognition. The following information pertains to the 2017 ESC policy and procedure regarding: 1. Delegate attendance; 2. Registration fee; 3. Travel, accommodation and subsistence; 4. Student talk and poster selection; and 5. Keynote speaker selection.

  1. Delegate attendance

Attendance at the 2017 ESC is open to all MSc and PhD students at a European University or Research Institute. Where these criteria do not apply (e.g., undergraduate or postdoctoral applicant), exceptions may be granted by the 2017 ESC committee members.

  1. Registration fee

There is no registration fee to attend the 2017 ESC. Applicants are required to contact committee members (behave.cog2017@gmail.com) to confirm their intention to attend.

  1. Travel, accommodation and subsistence

3.1 Delegates

The 2017 ESC is not able to offer reimbursement to delegates for any travel, accommodation or lunch costs. The ESC 2017 will cover coffee breaks and conference social event for delegates.

3.2 Keynote speakers

Travel and accommodation costs will be covered by the 2017 ESC for the two selected keynote speakers. This bursary specifically covers transportation costs to and from the conference, in addition to housing (maximum of 3 nights).

  1. Student talk and poster selection

 The student talk and poster selection process for the 2017 ESC begins at the close of registration and abstract submission. The committee members use the following criteria to guide their decision-making process:

Selection criteria:

  1. Appropriateness for the conference and scientific quality are the primary selection criteria.
  2. Delegate diversity (provided we receive a greater number of applicants than delegates slots): the committee members place particular importance on promoting diversity in academia. As such, delegate selection is carried out with consideration of diversity criteria (e.g., gender, university affiliation etc.) provided by applicants.
  3. Proposed talks and posters should NOT be a repetition of material previously presented at preceding ESCs.
  1. Keynote speaker selection

Both keynote speakers for the 2017 ESC are selected by the committee members from a list of potential speakers compiled by the committee members. This selection process adheres to the following criteria:

Selection criteria:

  1. The primary selection criteria are: appropriateness for the conference, scientific quality, the level of personal interest by committee members, and how the research to be presented by both speakers will complement one another.
  2. Because the ESC keynote speakers have typically been those considered to be leaders in their field, late-career to mid-career researchers are given preference.
  3. Keynote speaker diversity: the committee members aim to encourage diversity in academia. As such, keynote speaker selection is carried out with careful consideration of important diversity criteria, such as gender and university affiliation, and how these criteria factor in with our primary selection criteria.

This policy was modified from the 2016 conference in St Andrews.